Diocesan Catechetical Ministry

 DIOCESAN CATECHETICAL MINISTRY

 

 

In 2002, the Archdiocese of Manila was divided into five new Dioceses: Paranaque, Novaliches, Cubao, Kalookan, and Pasig. The former Districts of Makati and Manila now comprise the Archdiocese of Manila. Notwithstanding the division, the catechetical ministries of the Archdiocese of Manila will continue to assist and take the lead in developing the On-Going Formation Program.  The Archdiocese of Manila and the five new dioceses continue to work together under a unified Archdiocesan Catechetical Ministry (ACM).

 

Governance and Administration

 

Each diocese will have its own Diocesan Catechetical Ministry headed by the Bishop with the appointed Priest Director.   The Archdiocesan Catechetical Ministry, in the spirit of “communion” with the Catechetical Foundation of the Archdiocese of Manila, submits to its norms, policies, and programs; and willingly shares its resources from within. Should there be any case that needs discernment and decision, the Catechetical Foundation of the Archdiocese of Manila, being the legal employer, has the ultimate right to decide.

 

The principles that will govern the organization and administration of the Archdiocesan Catechetical Ministry are independence and interdependence – each Diocesan Catechetical Ministry stands to benefit through collaboration, synergy and sharing of resources.

 

 

 

Organizational Structure for the Diocesan Catechetical Ministry

 

This is a model structure proposed for adoption by the Diocesan Catechetical Ministry, but may vary depending on the requirements of each Diocese.

a. The Diocesan Catechetical Ministry shall be headed by a Priest Director, who is assisted by the Ministry Commissioners and Assistants for Human Resource and Development, Formation, and Finance. These Commissioners and Assistants shall exercise specific staff functions and provide support to the Coordinators and the Head Catechists.

b. The implementation of the Diocesan Catechetical Ministry Program shall be the responsibility of the Coordinators who shall supervise full-time catechists, or similarly manageable mix of full-time and part time catechists working in the public schools and in the parish communities. The number of Coordinators shall depend on the number of catechists in the diocese.

c. The Coordinators shall be responsible for the formative supervision of the catechists through conferences, mentoring, and promoting reflective practices.   They shall conduct and direct the regular summative evaluation of the catechists’ work performance and uses the evaluation results as basis for designing program and development of activities.

d. The Coordinators shall coordinate with the Priests Director in the implementation of the Diocesan Catechetical Ministry programs.

e. The Coordinators shall be assisted by the Head Catechist who shall act as the “team leader,” contact person, and coordinator of the catechists in the parish.  The HC may also be given additional responsibilities by the Coordinators. It should be made clear that even if the Head Catechist is the team leader, all the other catechists still report directly to their respective Coordinators.   A parish shall have one Head Catechist.

f. The Coordinators shall also be assisted by the Grade Level Chairperson and Year Level Chairperson.   The primary function of the Grade Level Chairperson and Year Level Chairperson is to ensure that lesson plans of the catechists are submitted and are consistent with the quality and direction of the ministry.

g. The Coordinators and the Head Catechists shall, by their personal witnessing, support the building of small Christian communities of faith through prayer, continuous learning and selfless service.

h. The approval for promotion of employment level or for further study of Coordinators can only be granted by the Archdiocesan Catechetical Ministry through the Minister who appoints or accepts endorsement.

                                 

 

 

DIOCESAN CATECHETICAL COORDINATORS

 

Anyone among you, who aspires to greatness, must serve the rest, and who wants to rank first among you, must serve the needs of all. (Matt. 20:26)

 

Diocesan Catechetical Coordinators are CFAM employees but are called Catechists-in-mission. The following specifications will serve as guidelines to the Diocesan Catechetical Coordinators for efficient and effective shepherding of catechists.

 

JOB DESCRIPTION:

 

Organizational Relationship:

Reports to: CFAM Commissioner

 

  Coordinates with: Executive Secretary/Ministry Coordinator, Diocesan Priest Commissioner, Ministry Assistants, Co-coordinators

  Supervises: Catechists

 

  Specific Duties and Responsibilities:    

General

-   Is responsible for providing integrated formation of catechists,

-   Provides tome for individual consultation and counseling,

-   Observes and supervises catechists in the classroom and liturgical celebration.

On Organization

-    Attends the CFAM Administrative Council Meeting.

-    Contributes to the formulation of CFAM norms and policies and ensures its implementation in the Diocese.

-    Submits monthly accomplishment reprot (DTR) and other reports to Priest Commissioner and to the CFAM Executive Secretary/Ministry Coordinator.

-    Attends CFAM meetings and formation of Coordinators

    

  Coordinator for Human Resource and Development

-    Orients new hires on personnel policies

-   Updates Priest Commissioner, and HRD Commission regarding personnel matters (data based reports, status of employment etc)

-   Updates and keeps personnel records and files

 

Coordinator for Formation

-   Implements, monitors, and evaluates the unified CFAM On-going Formation Program for the Diocese

-   Designs other catechetical formation programs in the Diocese

-   Provides for solid spiritual and professional updating for catechists by way of organizing retreats and recollections; invites speakers to give spiritual talks and professional inputs

-   Follows up formation (Orientation Integration Program) for newly hired catechists in the Diocese

-   Provides training for catechists with special assignments (i.e. GLCs; YLCs; HCs; CTLs and VTLs)

 

 

 

Coordinator for Finance

-    Budgets, manages and accounts all Diocesan Catechetical Ministry expenses

-   Is the Signatory to the Diocesan Catechetical Fund

-   Prepares monthly financial report and submits the same to the Priest Director and Diocesan Finance Commission

 

On Materials

-   Equips the Diocesan Catechetical Office with resources and materials

-   Updates syllabus for high school and grade school

-   Organizes retreats or recollections for school heads

-   Performs other functions deemed necessary by the position

 

Position Specification/Requirements:

            Qualifications:

-   Must have an MA degree in BSRE or other related courses,

-   He/she must have a basic catechetical formation from duly recognized catechetical centers

-   Must have been a regular CFAM catechist for at least five years and has assumed a special assignment

-   Must have performed with a rating of at least Highly Satisfactory for two consecutive years before the time of selection

-   Must have received the Apostolic Mandate

-   Recommended by the Diocesan Priest Commissioner with consultative election from the catechists and approved by the CFAM Commissioner

-   Must have passed battery of tests for coordinatorship.

 

N. B.

Religious and consecrated persons:

-   Requested by the Bishop or the CFAM Commissioner from the Congregation/school/ office

-   Recommended by their respective Superiors and approved by the CFAM Commissioner

-   Must have an MA degree in BSRE or other related courses

-   He/she must have a basic catechetical formation from duly recognized catechetical centers

-   Must have passed battery of tests for coordinatorship

-   With monthly provision given as stipend

B. Skills, knowledge and /or abilities

          The Catechetical Coordinator is expected to have an average proficiency in any of the following areas:

-   Communication and Relationship

-   Administration and supervision

-   Interview and Counseling skills

-   Management and information systems skills

 

Work Schedule

          Coordinators may not follow the regular work schedule if the exigencies of the service so requires. Normally, they keep to the eight-hour work schedule: 8 am to 5 pm.

 

Terms of Employment

          -    Probationary Period of six months and may be extended to 1 year.

 

Term of Service:

-   Five years in a Diocese after which she or he may be:

a) Transferred to another Diocese

b) Transferred to the ranks without any change in the salary

c) appointed to work in the field where there is the greatest need at the moment

 

Employee Movement:

-   Assignment within the Diocese

·    Coordinators may take turns as Coordinator for Formation, Finance and HRD.

-   From Coordinator to the Ranks

·    Coordinators may tender written request to become regular full-time catechists.

·    Coordinators may be moved back to the ranks by the CFAM Commissioner in consultation with the Ministry Assistants.

-   Other assignments

Coordinators may accept other assignments such as giving conferences/workshops at CFAM or Diocesan-sponsored events provided that they are within the scope of their responsibility and his/ her task as Coordinator will not be affected. Whatever remuneration given them is not considered a stipend. The employees may make use of their regular weekly work schedule for the preparation and presentation involved.

[Note : this includes ICAM]

 

Benefits: 

    Coordinators are entitled to all the benefits mentioned in Chapter IX, Section H(p. 46), with particular provision on:

 

a)  Vacation Leave

Fifteen (15) calendar days vacation leave with pay may be enjoyed by a coordinator who has rendered 12 months of credited service. For those whose credited service is less than 12 months, they may still enjoy this benefit on pro-rated basis.

 

b)  Sick Leave

In case of illness, a coordinator is entitled to fifteen (15) working days sick leave with pay for every year of service rendered to the ministry.

Unused sick leave can be accumulated for two consecutive years only.

A sick leave that exceeds the authorized number of days shall be considered without pay (see also SSS notification).

 

c)  Retirement Plan

All CFAM Coordinators are under the MAPSA Retirement plan.  This is a contributory retirement plan.  Thus, there is no retirement age nor years of service required. (Policies,  refer to MAPSA retirement plan)

 

d)  Hospitalization Benefit

A 100% free hospitalization benefit can be availed by the coordinators in hospital recognized by RCAM.

 

e) Bonus

    A 14th month benefit is given to all coordinators.  However, they are not entitled to a one month vacation. (April) For the religious staff, one month vacation is given      as their 14th month benefit.

     

Development Program: 

     Coordinators’ development programs are a necessity, in order to increase their fervor, purify their motives, and improve their knowledge and supervisory skills.

(PCP II  648)

The CFAM Coordinators may avail of the following formation program:   

·     Professional

o   Pastoral Management

o   Integrating Skills

o   Code of Canon Law

o   Post Graduate Studies

·       Spiritual

o   Retreat

o    RPC